CATMS Correspondence Manager

CATMS Correspondence Manager/Editor managing executive correspondence workflows for DoD senior leadership in the Office of the Under Secretary of Defense for Acquisition & Sustainment. This role coordinates high-volume correspondence packages (congressional letters, policy directives, decision memoranda) through completion, ensuring compliance with DoD standards.

What you'll do

- Manage CATMS workflow end-to-end, coordinating with stakeholders to ensure completeness of correspondence packages from intake through senior leader signature

- Edit and process executive correspondence including congressional letters, policy directives, decision memoranda, and incoming mail responses for DoD standards compliance

- Proofread, format, and prepare CATMS packages for signature; route via hard copy and digital systems through staff hierarchy

- Facilitate weekly coordination calls with Front Office counterparts on hot topics; attend meetings, document taskers, and distribute action items

- Coordinate FOIA, DoDIG, GAO, and other government information requests through CATMS tasking system

- Brief senior government officials on organizational CATMS package status and timelines

- Manage multiple concurrent assignments from multiple stakeholders in fast-paced environment with shifting priorities

Mission

Supporting OUSD(A&S) Executive Correspondence Office in Arlington, VA. The role serves as the nerve center for managing taskers, coordinating responses to congressional and inspector general inquiries (FOIA, DoDIG, GAO), and briefing senior government officials on correspondence status.

Required skills

• CATMS (Correspondence and Task Management System)
• Executive correspondence editing and formatting
• DoD writing standards and guidelines compliance
• Microsoft Word
• Microsoft Outlook
• Administrative coordination and task management
• FOIA/DoDIG/GAO request handling
• Meeting facilitation and documentation
• SharePoint